Indian Academy of Pediatrics

Constitution

Memorandum Of Association

Membership

Eligibility
Subscription Fee
Privileges

Office Bearers And Executive Board

Branches

Functions

Finances

IAP Subspeciality Chapters

Aims
Rules & Regulations
Members
Office Bearer
Annual Convention
General

MEMORANDUM OF ASSOCIATION

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The name of the Society is the "INDIAN ACADEMY OF PEDIATRICS"(hereinafter referred to as the Society).
The registered office of the Society shall be in the Republic of India.
The objects for which the Society is established are:

To serve as advocates for children and adolescents and help their families with reference to attainment of optimal, physical, mental, psychological and social health of children and adolescents.
To encourage and advance the knowledge study and practice of the science of pediatrics in all possible ways.
To promote scientific collaboration of its members and make rules regarding standards for their professional conduct.
To organize, establish, conduct, superintend or control institutions for promoting directly or indirectly, practice, study and research in pediatrics in any of its aspects.
To establish and maintain libraries, reading rooms laboratories and research centers for the promotion of its objects.
To provide facilities to students, scholars and institutions for the study of or research in pediatrics in any of its aspects by way of scholarships, fellowships, grants, endowments, etc.
To found, maintain or award, either itself or in cooperation with other bodies or persons fellowships, prizes certificates, diplomas of proficiency in the science of pediatrics and conduct such tests, examinations or other scrutiny as may be prescribed from time to time.
To print and publish an official journal of the society, books periodicals or publications on pediatrics and allied subjects which the society thinks desirable for the promotion of its objects.
To train up personnel for carrying out the objects of the society and to incur necessary expenses for the purpose.
To organize conferences, lectures, meetings, seminars, exhibitions for the promotion of its objects.
To organize branches of the society and to appoint editors and correspondents, whether in India or elsewhere, for promoting all or any of the objects of the society.
To consider and express its views on all questions affecting child health in India and to study, suggest, criticize or otherwise, advise or take part in the framing of laws affecting the science and practice of pediatrics.
To co-operate, affiliate with other bodies and also to engage in such other forms of activities as may be decided upon by the society from time to time for the purpose of carrying out all or any of the objects of the society.
To appoint officers and other staff as may be found necessary or convenient for the conduct and management remuneration as may be prescribed from time to time.
To do all such other things as may be necessary, incidental, conductive or convenient to the attainment of the above objects or any of them.

Membership

Eligibility
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1. The membership of the Society shall be of four categories namely, (a) Ordinary,(b) Life, (c) Associate, (d) Associate Life.
2. Any person who is a residential Indian citizen and is holding a diploma/degree in pediatrics of recognized body may be elected by the executive board as ordinary /life member of the society.
3. Any person possessing MBBS or equivalent degree recognized by MC/Govt. of India may be elected by the executive board as associate/associate life member of society. Those who are residential Indian citizen will be eligible to become associate life member of society.
4. The associate/associate life membership of society shall also include:
  1. Eligible Indian postgraduate student in pediatric duly certified by the concerned head of pediatric department / child health.
  2. Eligible non-resident Indian.
  3. Eligible foreign national of Indian/non-Indian origin.
5. If any of the residential Indian citizen member moves out of India, all the correspondence, including journals and ballot papers to eligible voters, shall be sent only to the latest local Indian address as on records with central office unless they pay extra charges as applicable for the postage at any other address.
6. Any existing associate/associate life member who subsequently satisfies the criteria to be ordinary/life member respectively may be elected as ordinary/life member respectively by the Executive Board at such later date.
Subscription fee
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1. An entrance fees will be charged, as decided by executive board from time to time, for all categories of new members on their application for membership including those ordinary/associate member who re-apply after a break in membership. However this will not apply to non-Indian members and to those whose membership is converted from one category to another in continuity.
2. Any Indian person who is otherwise eligible to be an ordinary/associate member and undertakes to pay the prevalent admission fees and prevalent membership fees as decided by executive board from time to time, and to abide by the rules and regulation of the Society may be elected as an ordinary/associate member respectively by the Executive Board in the manner hereinafter prescribed.
3. Any Indian person who is eligible to be associate postgraduate member and who undertakes to pay prevalent admission fees and half the prevalent life membership fee may be elected as associate PG member by the Executive Board. Subsequently he will pay the balance 50 percent of life membership fees prevalent at the time of his application within 4 years for changing his membership category to life or associate life as the case may be. The year for enrollment shall be taken as one full year for the purpose of computing 4 years of membership. If such a member fails to pay the balance within 4 years, the membership of such a member shall automatically cease to exist and the initial fees paid by him shall be forfeited. The Society may consider sending reminder to the defaulter but not as a rule.
4. Non-Indian person who is otherwise eligible to be associate member and undertake to pay the prevalent annual membership fees as decided by the executive board from time to time and to abide by the rules and regulations of the society may be elected as associate member by the executive board in the manner hereinafter prescribed. This membership fees will not include the mail charges for the journals.
5. If husband and wife both are members of the Society, such members will be eligible to become Couple life/associate life members of the Society by paying 80 percent ;of the prevalent life membership fee each. Such members will receive only one communication including journals from Society for both in common on either name include all statutory notices except the voting right which will be enjoyed by either of them separately as per the eligibility.
6. An Indian member may apply to the Society for exemption in payment of annual subscription after attaining the age of 70 year and such a member shall be exempted.
7. An Indian member of the Society after attaining the age of 65 years wishes to enroll himself as life or associate life member may do so on payment of 1/3rd of prevailing life/associate life membership fees in lump sum in addition to the prevalent entrance fee.
Privileges
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A member shall be entitled to the following privileges:
1. To receive the journal of the society Indian Pediatrics either free of cost or at a subsidized rate fixed by the general body from time to time.
2. To receive other publication of the Society either free of cost or a rate of fixed by the Executive Board from time to time.
3. To attend meetings and conferences arranged or organized by the Society by paying the prescribed fees.
4. To use reading room and libraries maintained by the Society and to consult and use the books and periodicals in the library at such time and on such conditions as may be prescribed by the regulations made by the Executive Board.
5. The rights and other privileges of life member will be the same as those of an ordinary member.
6. To enjoy such other privileges or benefits as may be determined by the Executive Board.
7. Any member going out of India shall be entitled to receive all the communication of the society including the journals only at the latest local Indian address as on records of the central office.
OFFICE BEARERS & EXECUTIVE BOARD
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1. The Society shall have the following Office Bearers:
  1. President-One
  2. President-Elect-One
  3. Immediate Past President-One
  4. Vice President-One
  5. Secretary General-One
  6. Treasurer-One
  7. Joint Secretary-One
  8. Editor in Chief-Indian Pediatrics
  9. Editor in Chief - IAP Journal of Practical Pediatrics
2. The Executive Board members shall be follows:
  1. Principle of state wise representation:
    Representation on executive board shall be statewide but the elections will be held on a zonal basis. The zones will consist of as follows:
    Required executive board members from states shall be elected by the ordinary and life members of the respective zones and the ordinary/life members from respective original zones if residing abroad, provided they are Indian nationals. They will elect the state wise executive members from each state falling in the concerned zone. The number of state wise executive members shall depend on the strength of eligible voters from concerned states and on that basis the central office shall review the composition of executive board and present it to the next executive board for ratification and implementation every two years.
  2. One member will be co-opted from defense services by executive board on recommendations from amongst the IAP members in defense services. He will not have any voting right in the decision taken by the executive committee.
    BRANCHES (Including State Chapters)
    1. Indian members of the Society, may, whenever possible, group themselves into State branch/district branches/City branches/for the furtherance of the objects of the Society. The state wise branch will be called as State Chapters.
    2. Foreign members : A group of 15 such members from a country can form a branch and it will be known as Chapter of IAP from the country/city. Hereinafter word Branch of IAP will mean to include all four i.e. State chapters, district branches, city branch and foreign country chapter. They will follow all the rules and regulations of IAP. Branch will be formed after being duly recognized by the Executive Board of IAP.
  3. The Society will recognize branches formed on a state wise basis known as state chapter for the purpose of giving grants for academic activities. However, a local area of more than 15 ordinary and/or life members may form a district branch and local areas of more than 5 ordinary and or life members can form a city branch on the recommendations of the state wise chapter and/or with the consent of the Executive Board.
  4. Subject to the rules and regulations of the Society, each branch shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulations of the Society. Such rules & regulations and modifications shall be subjected to ratification by the Executive Board.
  5. The minimum number of ordinary and/or life members in an area for the formation of a state/district branch shall be fifteen, and for city branch will be five, except in rare cases this rules can be waived by the Executive Board where there is lack of required members in a particular area.
  6. Members residing or practicing or employed in an area as per latest addresses given to the central office where branch exists may be attached to the said branch. However, he can become associate member of any other branch.
  7. East branch shall submit to the Central Office by date given by the central office and intrim annual report for its activities together with an interim statement of accounts and copies of the same to be sent to the respective state chapter.
  8. All district/city branch of the Society shall function under directives of the state chapter or central office as the case may be.
  9. The Executive Board of the Society shall recognize district/city branch on recommendation of the state chapter or central office.
  10. Each branch of IAP shall display logo and the registration number of Society on the letterhead. Pattern of office bearers will be similar to that of Central office. Only life/ordinary members of society shall be eligible to be office bearers/executive member of branch or to take part or to vote in election of branch.
  Functions
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  1. All branches of the Society must ensure that the members of the Society represent on state/district level, governmental/semi-governmental/non-governmental agencies/organizations/voluntary health agencies and on such other forums and make known Society's policies and view on child health and family welfare.
  2. All branches of Society must organize frequent clinical meeting, conferences, workshops, seminars, symposia, CME programme, refresher courses, lecture series, exhibitions, pediatric quiz programme, update, community survey programme, parent-teachers-medical professionals programme and other programmes on various aspects of child health, socio-economic conditions or any such programmes which are relevant under particular situation in the ordinary course. However, the Executive Board may regulate programmes if it deems necessary.
  3. All branches shall explore possibilities to publish and may publish health education materials, books and periodicals.
  4. District/city branches shall be required to complete a list of sub-centres, PHFCs, upgraded PHCs, District Hospital, private and public health centers and major private hospitals and nursing homes and update the same as and when necessary.
  5. District/city branches shall guide and advise those listed in Rule No.74 (d) on recent advances in medical care and equipment.
  6. State chapters/District branches/City branches shall take up issues relating to inadequate staff, improper medical care, non-availability of essential drugs, and irrational use of sub-standard and useless drugs with the appropriate authority.
  7. All branches shall be required to maintain records of all their activities in a form suggested by the Central Office and furnish the same to the Central office along with annual report and as and when called for.
  8. There will be meeting between office bearer of IAP with chairman and secretaries of various branches of IAP at the annual conference.
  9. All branches shall be required to submit proposed activities to be taken up by them for the succeeding year. Any subsequent change/addition in the programme should be intimated to the Central Office by 15th of every month.
  10. The state chapter of the Society shall be required to submit evaluation report on the performance of district/city branch under the concerned state chapter branches on a prescribed form within 3 months of closing of financial year of the state chapters.
3. The branch may be de-recognized if it acts against the objects of society or bring discredit to society. After being given a chance to the concerned branch, such recommendation to de-recognize the branch shall be made by executive board to be ratified at the subsequent annual general body meetings of the society.
4. The Society may award President's Shield Awards to state chapter and local branch for meritorious services as per guidelines given by executive board from time to time.
5. In matters not provided by these rules, the rules and regulations of the Indian Academy of Pediatrics shall, as far as possible, apply to the working of the branches. In case of any dispute relating to the working of the branches the same shall be brought to the notice of the state chapter/central office and the decision of the Executive Board of the Society in such disputes shall be final and binding on all the branches.
Finances
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1. All branches will be allowed to raise funds by way of subscription, advertisements, and registration fee for programme and by any such means permissible under ethical code, decision of executive board and the law of country for their activities.
2. State chapters will be required to submit audited statement of accounts to the Central Office within 3 months from the date of closing of their financial year.
3. State chapters will be required to club their accounts of all programmes held during the financial year. These chapters will also be required to incorporate the accounts of their various district/city branches.
4. District/city branches will be required to submit accounts to their respective state chapter for incorporating the accounts with the accounts of the respective state chapters. District/city branches shall be required to incorporate accounts of all programmes organized by them during their financial year.
5. District/city branches will be required to submit their accounts to their respective state chapter within 2 months after closing of their respective state chapter within 2 months after closing of their financial year with a copy to central office.
6. State chapters shall submit to the Central Office within 3 months from the date of closing of their financial year the audited statement of accounts incorporating the accounts of all programme held/organized by district branches/city branches during the financial year together with an annual report.
IAP Subspeciality Chapters
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1. Aims
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  1. To establish and promote subspecialty chapters in different pediatric subspecialties.
  2. To promote and conduct research in pediatrics specialties.
  3. To impart specialized training in pediatric subspecialties.
  4. To identify and establish specialized pediatric subspecialties training centers.
  5. To organize scientific meetings on pediatric subspecialties.
2. Rules & Regulations
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  1. Chapters will be known as "Indian Academy of Pediatrics-Subspecialty Chapter on (name of the subspecialty to be indicated)"
  2. All IAP subspecialty chapters shall be a part and parcel of the Indian Academy of Pediatrics and not a separate entity.
3. Members
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  1. Members will be enrolled by the Executive Committee of the respective subspecialty chapters of IAP.
  2. Membership shall be of six classes, namely :a) Ordinary b) Life, c) Associate, d) Associate life e) Affiliate f) Affiliate life.
  3. Only those who are ordinary/life/associate/associate life members of the Society are eligible for Ordinary/Life/Associate/Associate life membership respectively of the IAP subspecialty chapters. Non-IAP members could be taken as affiliate/affiliate life member of subspecialty chapter.
  4. Only Life/Ordinary members of the subspecialty chapters shall have voting rights in their meetings or to participate in election or to become office bearers or executive members of the chapter. However, other category members could be co-opted on the executive board of the chapter by the executive board of the chapter.
4. Office Bearer
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  1. Each IAP subspecialty Chapter shall have following office bearers.
    1. Chairperson
    2. Secretary
    3. Treasurer
    4. Five Executive members from amongst life and/or ordinary members of the concerned chapter.
  2. The office bearers and members of the Executive Board of IAP subspecialty chapters will be elected from amongst the life/ordinary members f the respective IAP subspecialty chapters at the annual general body meeting of the IAP subspecialty chaptes.
  3. All IAP subspecialty chapters will be allowed to raise funds buy way of subscription, advertisements, registration fee for programmes and by any such means permissible under ethical code for their activities.
  4. Any IAP subspecialty chapter availing of Income Tax exemption granted to Indian Academy of Pediatrics shall be required to receive and channelise such funds through central office of Indian Academy of Pediatrics.
  5. All subspecialty chapter shall be required to submit their statement of accounts to the central office of IAP within 3 months of closing of financial year. Accounts so submitted should include accounts of all activities conducted by the chapters during the year under report.
5. Annual Convention
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  1. All IAP subspecialty chapters shall hold their CME convention every alternate year for one day immediately before the National Conference of IAP. Subspecialties not holding conventions in that year will have a session of 90 minutes during the main conference of IAP. Guidelines to be followed will be as per the guidelines decided by the Executive Board from time to time.
  2. Coordinator(s) may be appointed by the joint secretary, conference of IAP for co-coordinating scientific activities of the annual conventions of IAP subspecialty chapter in consultation with the office bearers of respective IAP subspecialty chapters.
  3. The secretaries of IAP subspecialty chapters shall co-ordinate scientific activities with the joint secretary conference of IAP or with the coordinator(s) appointed by the latter as the case may be in consultation with IAP central office.
  4. A Joint meeting of office bearers of IAP with the chairman and secretaries of all IAP subspecialty chapters will be held during the annual convention of the IAP subspecialty chapters.
6. General
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  1. All IAP subspecialty chapters shall be required to project "Indian Academy of Pediatrics" as the parent organization in all its publications and stationery and publish names of office bearers in all their publication.
  2. All IAP subspecialty chapters shall restrict their academic activities to their respective specialty only.
  3. A member of Executive Board of the Society will be deputed as a nominee of the Executive Board of IAP on the Executive Board of Subspecialty chapter and the Secretary General of IAP shall be Ex-officio member of all IAP subspecialty chapters. The nominee and the Ex-officio shall be given due notices of all meetings of the IAP subspecialty chapter by the Secretary of the chapter.
  4. IAP subspecialty chapter may publish tabloids/periodicals to promote all or any of its objectives.
  5. All IAP subspecialty chapters shall maintain a register of its members.
  6. The registration number and the logo of the Society shall be displayed on the letterhead of all the chapters.
  7. To promote all or any of its objectives, subspecialty chapters may appoint sate and city coordinators or committees.
  8. The annual report of the activities of all IAP subspecialty chapters should reach the Society not later than the date decided by the central office every year.
  9. On all matters of dispute, decision of the Executive Board of IAP and / or general body of IAP shall be final and binding.
  10. Subject to rules and regulations of the IAP, for matters not provided for in these rules and regulation each IAP subspecialty chapter shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulation of the IAP and such rules and regulations and modifications shall be subjected to ratification by Executive board of IAP.
  11. The Society may sue or be sued in the name of the Secretary General.